How to Build Your Deal for the Long Haul

Posted by at 27 December 2019, at 13 : 18 PM

How to Build Your Deal for the Long Haul

When you sell, lease, or just service a vehicle, there are bound to be a lot of things that end up needing to be dealt with. In all of these cases, you’re going to have literal cases full of paper, and this includes receipts, invoices, copies of payments received, and all of the other necessary stuff that goes along with keeping a car legal, and the cash flow positive and functional. A car’s systems are roughly as complicated as the car’s record.

The thing is this can’t always be handled the most efficiently online. In a lot of cases, keeping records in paper format is actually a superior way of doing things. When you do get a lot of papers put together, the trick is to keep them both properly organized and easy to access. When both of these variables are in play, you can go a long way toward ensuring that everything stays dotted or crossed as it needs to be.

More Than a Folder

When you click here, you’ll see that there are a lot of things to be considered when it comes to keeping all of your information on a vehicle organized. This means that deal jackets have to be thick, need to have ample room inside of themselves, and have to be easy to organize even in a large file cabinet. This way, you can find what you need by vehicle, and then you can pull out what you need to know about it. From there, the act of pulling the file shouldn’t cause any damage.

After all, this is far more than just a folder. This is an entire record of the vehicle, from the time it first came through the proverbial door, all the way until the current moment. Often, this will involve a ton of paperwork if there has ever been a loan on it, if it has ever been in any kind of accident, and if it has ever had any kind of service on it. Since most vehicles have plenty of two out of the previous three across their functional lifespans, this can become a very thick set of papers in a relatively short amount of time. If you’re talking about an old beater that still comes in for its 70th regular oil change, this could look like an unabridged dictionary.

How to Keep Your Deal Jackets

First off, make sure you have a room without windows. This makes it easier to keep down humidity, as well as keep it cool enough. As well, sunlight has a lot of UV rays, and these can damage the paper inside. Second, try and keep the most likely vehicle files to get accessed higher up, at least a foot off of the floor, because otherwise, you can hurt your back getting down to look at them later on. As well, consider investing in a stainless steel file cabinet, just in case the humidity spikes. Rusty hinges don’t move or open well at all.

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